Presenters on your Poll Everywhere account can create their own activities, run their own reports, and have access to the same features as the account owner. They can also activate their activities at the same time as other presenters on the account because each presenter has their own username.
Presenters do not receive access to the activities, responses, or reports of other presenters unless they are on the same Team.
Shared activities may be presented and all results will be tied to the specific user presenting them. Any number of presenters may present the same activity at the same time without interference.
Once an account administrator has set up Teams any presenter on the account may share activities with their user group. All users must be part of a team to share activities with that team.
Note: Only the account owner, team manager, team lead, or creator of the activity may share it with others. Learn more about roles.
Step 1: Put the activities into Folders and click Share (under the Actions button).
Step 2: Select the Team(s) to share the activities with. All presenters within those Teams have the ability to present but are unable to edit the activities.
Step 3: The share icon will appear next to any and all folders that are shared.
Any activities added to the shared folder will immediately be shared with the selected Team. Any new users added to the team will also immediately get access.
Helpful tip: If the creator of the folder of shared activities is removed from the Team, all users within that team will lose access to those shared activities. To change the activity ownership, need to move the activities with the steps below (under Change ownership or send copy of activities).
Presenting a shared activity
Step 1: To see activities that have been shared with you, click on Shared with me to see a full list. This will show each folder of activities that have been shared as well as the name of who shared them and which Team has access.
Step 2: Click on the folder title to open it to review the activities. Many of the fields on a shared activity will be disabled. Only the owner of an activity or an account administrator will be able to edit a shared activity.
Step 3: Click Present to activate and present the activity as normal.
The shared activity will display on the presenter's response URL pollev.com/username page and participants will reply just like a regular activity. The presenter may perform the following actions on a shared activity:
- Lock or unlock the activity
- Change the countdown timer
- Show or hide the results
- Clear the results
Change ownership or send copy of activities
If you are on a plan with multiple presenters, you can change the owner of an Activity or Folder, or send a copy of it to another presenter. You can only change ownership or send copies to another presenter if they are on the same account.
Helpful tip: Changing the owner of activities will move both the question(s) and responses whereas copying will only copy the activity but not the responses. Changing the owner of the activity to another user will also clear and archive the current responses. You can revisit the archived data on the activity’s result history page, or by selecting an archived run in a report.
Change the owner of an activity
Step 1: On the Activities page, place a checkmark next to the Activities and/or Folders you want to move. Then click the Change owner button (if you’re using a smaller screen you may need to first click the ellipsis button [...] to find the Change owner command).
Step 2: In the Change owner window on the right-hand side of your screen, enter the name of the presenter you’d like to move the activities to, and click Transfer.
The activities are now available to whichever presenter you moved them to.
Send copies of activities to another presenter
Step 1: On the Activities page, place a checkmark next to the Activities and/or Folders you want to send copies of to another presenter, then click the Send copy button.
Note: If you’re using a smaller screen, you may need to first click the ellipsis button [...] to locate the Send copy command).
Step 2: In the Send copy window, select whether you want to copy the activities to all presenters or a specific presenter. If a single presenter, enter the name of the presenter you’d like to copy the activities to. Then, click the Send button.
The activities are now available to whichever user you moved them to.
Creating reports on a shared activity
Shared activities may be presented and all results will be tied to the specific presenter. Any number of presenters may present the same activity at the same time without interference between activities. In order to see other presenters' responses from the shared activities, please follow the below steps.
Step 1: Within the My Activities page, check the checkbox next to the shared folder or shared activity that you wish to run a report. Other presenters that are not the activity owner will need to access the Shared with me page.
Step 2: On the menu, click on Create a report.
Step 3: Select what type of report you would like to generate.
Step 4: Once the report has been created, on the right side, expand the Select presenter option and select the specific presenter or "All presenters" to review responses collected under the presenter’s account.
From there, you can download or export the report and share it with your Team!