Getting Started with Course Management

In this article:

Course Management streamlines course administration, simplifying class management for educators and administrators. This update enhances how professors integrate Poll Everywhere with their LMS.

Assignments can be scored based on correctness, participation, and attendance. These scores sync with your LMS using points-based and percentage-based models.

Note: For more details or to schedule a demo, contact your Customer Success Manager or our Sales team here.

Accessing Courses

Helpful tip: Ensure your LMS is set up and integrated with Poll Everywhere to see the Course Management icon. A new navigation icon will appear on the left for users with LTI courses integrated. If a course isn't connected, the icon will appear once the integration is complete. 

Step 1: Log in to your account at www.polleverywhere.com  

Step 2: Click on the Course Management icon. You can find two ways to access Course Management below:

a) Click on the course icon on the navigation bar shown on the left.

b) Click on the Participants icon on the navigation bar shown on the left, then select Courses.

Note: A toggle banner will appear on the course page, allowing users to enable or disable the Course Management feature.

Creating Assignments

Step 1: Empty State Screen: Select a course, an empty state screen appears if no assignments have been created, and an arrow will prompt you to click the Add New Assignment card.

 

Step 2: Add New Assignment: Clicking the icon opens a flyout window called an "Action Sheet" for activating participation and correctness. Enter the assignment name and configure the participation and/or the correctness requirements.

Note: You can't save until you enter the "Assignment Name." However, you can save the assignment name without activating participation or correctness. Both participation and correctness options can be activated.

Step 3: Save Assignment: After selecting settings, click Save to add the new assignment. The new assignment will appear within a new column. Initially, "sync grades" is inactive until activities are added.

Step 4: Adding Activities

a) If activities have been created, click Add Activity to open the updated flyout, and all activities will now be displayed in a single window.

• You can select all activities in the visible list by toggling on the activity flyout window box and selecting all. This will only apply to the activities shown on the screen, not the entire folder.

b) If no activities are created or you need to "Create a New Activity", the new activity button is more visible with a plus icon, making it easier to locate for creating new activities.

• You can also click the + (plus icon) at the bottom of the assignment fly-out to create a new activity. 

• Follow the activity creation flow

 

c) Refresh Activity List: If you create new activities, "hit the refresh button". to update the activity list instantly. Newly added activities will appear after refreshing.

 

d) Return to the courses tab.

• The activities are displayed in the assignment. Click on an activity to view its summary. You can add or remove activities and make changes to the assignment.

Managing Multiple Assignments and Activities

a) Manage multiple assignments and activities in a populated state.

Helpful tip: When navigating through nested folders, breadcrumbs will appear at the top of the screen, allowing you to easily backtrack to previous folder levels. If there are multiple subfolders, the breadcrumbs will display them for quick navigation. If subfolders exist, a drop-down appears to help navigate through multiple layers of activities.

Example: You create subfolders (e.g., Course PM 2, within Course PM 3), and as you navigate through them, breadcrumbs will change to reflect your current position. The master Activities folder will always be visible for easy navigation.

• Edit an activity by following the same process flow used during the activity creation. 

• The interface includes a folder breakdown showing all activities and assignments.

 

Grade Synchronization

a) Grade sync activates once activities are added to an assignment. Click Sync Grades to start the synchronization process, similar to roster sync. 

b) The system will sync grades and display a success message once completed, recording the sync date and time.

Helpful tip: "Sync Grades" becomes active when activities are in the assignment. Visit the LMS integration section to learn more about Sync Grade.

Viewing Grades

a) Click on "View Grades" for a specific group (e.g., Product and Design 101).

b) The new page displays participation and/or correctness settings configured earlier. Both tabs show the respective settings. A side tab, similar to a config panel, allows users to update settings.

• View grades for participation and configure Settings:

• View grades for correctness and configure Settings:

 

• If participation or Correctness is turned off, a notification with an image and text will inform the user that they need to activate participation and or correctness for the assignment.

Deleting Synced LMS Assignments in Poll Everywhere

April 2025 Update- You can now delete LMS-synced assignments directly within Poll Everywhere, improving alignment between your LMS (e.g., Canvas) and Poll Everywhere when managing course assignments. This prevents confusion when assignments are removed from the LMS but still show in Poll Everywhere. To delete a synced assignment:

1. Navigate to your Course Management page.

2. Select the desired course, and click Edit or View Grades.

3. In the modal, locate the trash icon 🗑️ next to the assignment name. (only for existing assignments).

4. Click the delete icon.

5. A confirmation prompt will appear, informing you:

   • Deletion is permanent and cannot be undone.

   • This action does NOT affect the assignment in your LMS (e.g., Canvas).

6. Confirm deletion.

Optional Course Start and End Dates Pickers

April 2025 Update - To help manage response data across academic terms, you can now set optional course start and end dates. This filters LMS-synced assignment responses based on when they were submitted. This is ideal if you:

• Reuse polls or activities across semesters.

• Want to ensure only current-term student responses are included in LMS grade sync.

• Need a lightweight way to control when participation counts, without managing poll-level settings.

To set the optional course dates:

• Go to your Course Management page.

• Select the course you want to configure.

• Optionally enter a Start Date, End Date, or both.

• Click Set Start and/or Set End to save changes.

Video Tutorial

For a step-by-step visual guide, watch the video below:

If you have any questions or run into issues, please contact the Technical Support team